Request For Funds Forms (RFF)

Need to request funds for grants awarded in GAINS?

Request Funds Here

• Only approved RFF’s (Authorized Representatives using correct authorization codes) will be processed. If you are a state agency, you must ALSO submit an ITI in CORE for reimbursement.
• Payment requests received after deadlines indicate in the table below, or error/rejected requests will still be processed during the regular payment cycles the following month.
• Please refer to this list toGAINS or FORMSITE (Links Below).

Processing Times:

Grants Fiscal strives to process reimbursement requests within 45 days from the DUE DATE of the type of request as stated below (i.e., either the 1st or the 15th of the month, or the next business day when this day falls on a holiday/weekend). This 45 day clock starts the business day after the due date for a given grant category when the requests for funds are pulled and processed. This timeline applies to payments requested in GAINS as well as Formsite. As an example, requests that are submitted on the 20^th, for an award with a request due date of the 15^th, will be processed the following month. Awardees, as stated in the Grant Award Letter, are REQUIRED to submit reimbursement requests (for those that require reimbursements, NO LESS THAN once per QUARTER. Again, this is a condition of your award and failure to do so may affect the awardees risk assessment to receive future funding. Please plan accordingly.

Fiscal Year End Notice: To receive payment of grant funds prior to June 30, 2026, Fund Request submissions will need to be received no later than COB, Friday, June 5, 2026. This deadline applies to all grants, even those grants which typically have a later due date. Please be advised that this is a firm deadline, we will not be able to accommodate any late submissions. Payment requests received after the June 5th deadline will still be processed during the regular payment cycles, however these distributions will likely not be received by your district prior to June 30th

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Formsite

Links to Request for Funds

If you are requesting funds using one of the forms you have not used before, you must create a log in to that form. The log in information can be the same as the other forms, but you must go through that process when you first access each separate form.

Note: For RFF due dates, the same schedule will be followed for grants awarded in GAINS.

Grant Type	Link	RFF Due Date
Consolidated Federal Programs (ESSA) Connecting Colorado Students Governor's Emergency Education Relief Fund (GEER) GEERS Quality Teacher EANS (Emergency Aid to Non-Public Schools)	Request Funds for ESSA, CCSG, GEER, Quality Teacher or EANS	1st of the month (requests should be submitted no later than 11:30 pm on the 1st of the month)
Empowering Action for School Improvement (EASI)	Request Funds for EASI	15th of the month (requests should be submitted no later than 11:30 pm on the 15th of the month)
Individuals with Disabilities Act (IDEA)	Request Funds for IDEA for AUs	1st of the month (requests should be submitted no later than 11:30 pm on the 1st of the month)
All Competitive Grants	Request Funds for All Competitive Grants	15th of the month (requests should be submitted no later than 11:30 pm on the 15th of the month)

Formsite RFF Resources

• Request for Funds Process Overview
• Formsite Navigation - Request for Funds (how to access & complete the electronic RFFs)
• Authorized Representative Designation Form (xls)
• Formsite RFF Process Tutorial
• EASI RFF Process Tutorial Video
• EASI RFF Required Support Documentation
• EASI RFF Process PPT

If you would like a copy of the training webinar sent to you, please e-mail mueller_p@cde.state.co.us.