Student Interchange

The Student Demographic (DEM) file captures the attributes of a student while they attended a Local Education Agency (LEA) in the current school year.

Record Expectation: One record per student who enrolled/attended at any point during the reporting year.

Connected Collections: Student October, Student Attendance, Student End of Year, Student Discipline, Special Education December Count, Special Education Discipline, Special Education End of Year, Teacher/Student Data Link, Assessment SBDs, and READ Spring Assessments.

The Student School Association (SSA) file captures the school(s) in which a student attends in a Local Education Agency (LEA) throughout the reporting year for funding and accountability purposes. 

Record Expectation: At least one record per student. Multiple records may be needed for student students with multiple attendance timeframes due to an instance of mobility (school entry/exit)or critical change  in the mode of educational services received (grade level, student PAI, non-school program, homebased education services, expelled education services, etc.).

Connected Collections: Student October, Student Attendance, Student End of Year, Student Discipline, Special Education December Count, Special Education Discipline, Special Education End of Year, Teacher/Student Data Link, Assessment SBDs, and READ Spring Assessments.

The Graduation Guidelines (GG) file captures the graduation guidelines measures completed by a student for use in determining students who have met the minimum standards in the state board’s graduation guidelines menu of options established pursuant to C.R.S. 22-2-106(1)(a.5) and the percentage of students who have met the state board’s higher achievement level standards (higher bar) established pursuant to C.R.S. 22-11-104(2)(a). 

Minimum Record Expectation: At least two records per student, one English and one Math measure, meeting the state board's minimum graduation guidelines benchmark at the point of graduation. 

Additional LEA Reporting Option: LEAs may report any attempted graduation guideline measure from the menu of options in the reporting year, regardless of the student's graduation status, to ensure the student's graduation guidelines measures are available for use in SEY reporting when the student is ready to graduate. This allows the record to transfer with a student should they move between LEAs during their high school career. 

Example: Grade 10 student completed a math Advanced Placement assessment in the current year, but is not expected to graduate until grade 12. The LEA may report the record in the current year. This record will remain with the student for use at the point the student graduates from a CO public high school.

Connected Collection: Student End of Year

The Adjustments (ADJ) file is used to provide additional information about grade 7-12 students who were previously enrolled in a LEA, did not attend in the current reporting year, but the LEA has received update information regarding the student's final educational status that impacts the LEA's graduation cohort. Adjustments are only used for 7th-12th grade students for whom the district has received notification that a student previously reported as not exiting, dropout, expulsion, or HSED transfer during a previous reporting period completed their education through another education agency.

Record Expectation: Only used in applicable situations. LEAs only need an adjustment file when additional information is available for a qualifying scenario. Many LEAs will only use this file intermittently.

No more than one record per student per LEA, reflecting the adjustment school year matching the last Student End of Year (SEY) reported record for the LEA, last reported school code, and an applicable adjustment justification code.

Connected Collection: Student End of Year