This page contains resources and frequently requested codes pertaining data collections and the data pipeline system.
Frequently Requested Codes
This section provides the most frequently requested codes used for Data Pipeline interchanges, snapshots, year-round, and periodic collections. Some of these codes may change from year to year so, when accessing the various pages, you may see information for numerous years provided.
Syncplicity is an online platform used for secure file sharing. A web browser is all that is needed to access and securely share files. CDE staff will only work with individuals authorized by the district to be granted access to upload and download files through Syncplicity. Districts should always follow local policies when distributing secure files. Any communications that contain sensitive student or educator data or personally identifiable information (PII), including but not limited to student/educator name, State Assigned Student Identifier Numbers (SASID) and State Assigned Educator Identifier Numbers (EDID), and demographics, must be sent to CDE through Syncplicity. This information must not be emailed.
Below is the expected grade level based on student age as of October 1st of a given school year. For students on an IEP, grade/age calculation is based on the age as of December 1st for a given school year. Both the October 1st and December 1st age cut-off correlate with the Student October Count collection and the Special Education IEP Interchange collection respectively.
The Gender category field will be updated for ALL Data Collections starting in the 2023-2024 year. This change is due to requests from Local Education Agencies (LEAs) to allow for an additional code to report the gender for students and staff. This is to align with birth certificates issued in Colorado as well as driver’s licenses, which both allow for nonbinary as well as male and female (per C.R.S. 25-2- 113.8). An additional code in the data pipeline collections will assist LEAs while reporting their students and staff gender; however, the code would not be required to be used for LEAs.
Timeline
The gender field will be updated and allow for code ‘03’ in Data Pipeline starting for the 2023-2024 collections. Gender code option 03 - non-binary will be available for use in Data Pipeline RITS Read, RITS Batch, and RITS Data Match uploads, as well as RITS Web Single Student Add/Update and Search beginning July 1st, 2023.
